How To Write a Letter | Example of a Formal Letter
Let's talk about the two main types of letters:
Personal Letters: These are letters we write to people we know well. There are many reasons for personal letters:
Saying Thank You: We write to say "thank you" when someone does something nice for us.
Apologizing: If we make a mistake, we can write to say we're sorry.
Inviting Someone: We use letters to invite people to parties, events, or gatherings.
Making Plans: When we want to make plans with someone, we can write a letter to discuss the details.
Asking for Something: If we need help or want something from someone, we write a letter to ask for it.
Responding to Letters: When we get a letter from someone, we can write back to reply.
Different Parts of a Personal Letter:
Heading: This is where we put the date and sometimes the recipient's address.
Greeting: It's like saying "hello" at the beginning of the letter.
Body: The main part of the letter where we write what we want to say.
Closing: This is how we finish the letter, like saying "goodbye."
Signature: We sign our name at the end to show who wrote the letter.
Formal Letters:
These are more official letters that we use in business or serious situations. Formal letters have several parts:
Date: This goes at the top of the letter and helps keep track of when it was written.
Address: This is the formal address of the person or organization receiving the letter.
Salutation: It's like a formal greeting, such as "Dear Mr. Smith."
Introduction: The start of the letter where we introduce the topic.
Body: The main part where we explain everything in detail.
Closing: This is where we finish the letter politely.
Signature: We sign our name at the end, just like in personal letters.
Let's look at an example of a formal letter:
October 17, 2014
Mr. Masudur Rahman
Coordinator
Computer Hub
32, Bangabandhu Road, Dhaka
Dear Sir,
I saw your ad for the 'Basic Computer Course' in the local newspaper. I'm in ninth grade and very interested in joining the course. Could you please send me an admission form?
Sincerely,
Arif
Class IX
Roll No 03
Dhaka Model School, Dhaka
That's a pretty formal letter, right? It's asking for an admission form. Do you think you could write a letter like this too? Let's chat more about it!
